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How Music Monitor manages finance records.
Options for the setup of invoices
Adding BPay to invoices
How to set up early bird discounts and late fees
How to add the total outstanding amount on an invoice
How to put a URL link on emailed invoices.
How to add a tax deductible blurb to receipts
How to use & print billing statements instead of invoices
How to bill tuition enrolment in advance
Billing in advance procedures for enrolment changes during term.
How to bill tuition in arrears for lessons given according to roll marking.
Billing lesson fees in bulk
If you charge a fee for ensemble participation, students will need to be charged by having the Ensemble fee sent over to the Student Accounts file.
How to include scholarships and bursaries in the billing.
Reconciliation process for producing lesson adjustments
Credit students, where required, for missed ensemble sessions.
How to send instrument hire to student accounts in bulk.
Sending camp and excursion fees to accounts in bulk.
Send across additional charges relating to tuition enrolments
Explanation of Number of Lessons BP and Number of Lessons RP
How to bill some debtors in advance and others in arrears for tuition.
Procedure for billing in advance with attendance roll reconciliation
Procedure for billing in arrears using the attendance records
Things to consider during Term 4
How to process scholarships, bursaries and discounts for tuition in arrears.
Finalise unbilled or uninvoiced line items.
Managing cases where you have a special payment arrangement in place.
Procedure for writing off the debt on a given invoice
How to write off or refund old, abandoned, unused or returned credit balances for debtors
How to record payments received into Music Monitor
How to produce and send receipt for payment received.
How to produce a payment list report
Suggested procedure for processing Creative Kids Vouchers
Suggested procedure for processing gift vouchers
How to process non-invoiced payments
View or Email Transaction History
How to split invoices for students between more than one debtor
Overview of the Traffic Light on the debtor form layout
Overview of the various Debtor Reports
How to generate a debtor report for a time in the past
How to bill for next term if the current term has not been finalised
How to undo the generation of invoices
Handy cheat sheet for use by conservatoriums
How to Find Debtor Balances for a particular date and/or term
The line items are then frozen so they can no longer be edited