Non-Invoiced Payments

Payments received for services or items that don’t require an invoice to be produced can be entered as a ‘Non-Invoiced Payment’. This includes payments for ticket sales, donations and miscellaneous purchases. It can also be used for payments received from an individual who is not, and need not be, entered as a debtor.

Payments set up in this way have value in Amount but no value in Amount Applied. They will not be counted toward the debtor’s account balance and will not show up in financial reporting. The payments will show on the ‘Payment List’ report, but not in the ‘Payment Summary’. In the Journal Summary the payments will show as a $0 amount.

Existing debtor

Go to the Debtors record, then select the Payments tab, then Payment for Non Invoice Item.

Follow the prompts to add the payment. The Category of the new line item will be either ‘Non-Invoiced Payment’ or ‘Non-Invoiced Payment (GST)’.

No debtor record

To add a Non-Invoiced Payment for someone who is not, and need not be, entered as a debtor, go to Accounts > Menu > Payment for Non-Invoiced Item. Follow the prompts to add the payment. The Category of the new line item will be either ‘Non-Invoiced Payment’ or ‘Non-Invoiced Payment (GST)’.