Billing Early for Next Term

There are now 4 spare fields in the tuition and ensemble enrolments files. They are

• spare field number

• spare field number 2

• spare field text

• spare field text 2

They are accessed from table view when you select modify and add additional fields. 

These fields can be used to store data temporarily. It may be useful for conservatoriums who want to send out their invoices before the end of term before they have done their adjustments for the current term and they have a change in lesson fees for the next term.

1. Store current term fees in spare field number. By using ‘Replace’, users can dump all the current Lesson Fees in Spare Field Number in Tuition for tuition fees and Spare number field in ensemble enrolments for ensemble fees

2. Update fees in Tuition and Relookup to send the new fees over to Tuition and Ensembles.

3. Do billing run for next term

4. Store new lesson fees in spare field number 2. Use ‘replace’ again dump the new lesson fees in Spare Field Number 2

5. Reset lesson fees for current term Using replace put the old lesson fees back in Lesson Fee by replacing them with the fees in Spare Field Number.