The Students File is a central file in Music Monitor. The Students Form view displays details on the given student and a large selection of Tabs which display portals of student activity in other Music Monitor Files.
In this file you can view, edit, create and delete records for the given student in all their activities. The list below introduces each one and links to the articles that relate to them.
To make the file display better on different screen sizes, it is divided into two sections, with the most commonly used modules in the first section.
Activity Tab
The Activity Tab displays current student activity in tuition enrolments, ensemble enrolments, and loans. This Tab is useful for searching for students by current activity.
Accounts Tab
The Accounts Tab in the Students File displays student account line items for the given student. When anything is sent to Billing by any method for this student, the record will appear in this tab.
Line items can also be directly created and deleted in this tab.
See the help category that includes many articles about the different aspects of Student Accounts.
Attendance Tab
The Attendance Tab in the Students File displays attendance records in tuition as well as ensembles and classes for the displayed student.
Attendance records can be viewed, edited or deleted, attendance can be marked, and new attendance records can be created.
See the article on how to Manage Attendance.
Calendar Tab
This tab views the calendar entries of the student for the current week and into the future.
Ensembles / Classes Tab
*This is a key place for managing a student's ensemble enrolments*
The Ensembles/Classes Tab displays the ensemble enrolments for the given student. Enrolments can be viewed, edited, create and deleted from this tab.
See the article on how to Manage Ensemble Enrolments.
Exams Tab
The Exams Tab displays exam enrolments for the given student. Exams enrolments can be viewed, edited, create and deleted from this tab.
The exams module is connected to a data sheet that Music Monitor updates each year, providing the correct code and price information for you to book exams and invoice your students for them. It also serves as a record of exam participation and results.
See the article on how to Manage Exams.
Loans & Hire Tab
The Loans & Hire Tab displays the loan records for the given student. Records can be viewed, edited, created and deleted from this tab.
The Loans & Hire module connects to the Resources module, allowing you to lend out your listed resources and track who has them and when they are due back.
Notes Tab
The Notes tab provides an area to record individual notes about a student. Notes can be created, viewed or edited in this tab. The name of tab will show in red text if notes are present.
Tuition Tab
*This is a key place for managing a student's tuition enrolments*
The Tuition Tab in the Students File displays the tuition enrolments for the given student. Records can be viewed, edited, created and deleted in this Tab.
See the article on how to Manage Tuition Enrolments.
Second Section
The other section has additional modules that are used by some but not all users.
Awards Tab
The Awards Tab shows all awards records for the displayed student. The awards module is intentionally very simple, and just records the names and descriptions of awards in text fields, along with when they were awarded.
See the article on Awards.
Excursions Tab
The Excursions Tab displays the excursion enrolments for the given student. Excursions and camps can be viewed, edited, created and deleted from this tab.
The module facilitates permission notes, invoicing for costs, as well as simply recording participation.
Performances Tab
The Performances Tab can be used to track student participation in recitals, concerts and other performances. It records information about the piece they perform, as well, which may be exported for use in a program document.
Reports Tab
The Reports tab displays the academic reports for the given student. Reports can be created, viewed or edited in this tab.
The Reports module allows your school to customise the content that appears on reports for teachers or admin staff to complete.
To use this module, start with this article on how to Set Up Assessment Report Templates.
Workshops Tab
For school and conservatoriums that enter student details manually, the Workshops Tab displays workshop enrolments for the given student. Records can be viewed, edited, created and deleted in this tab.
See the article on Workshops.