As at August 2024 (V9.194) there are 8 customised Rental Agreement templates in the system. These templates can be viewed from Home > Settings wheel (top right corner) > General Settings > Loans & Hire.
Note: If none of these templates are suitable for you, and you would like the Agreement customised for your school, just ask!
To send a rental agreement to ONE student
When a new hire is entered in the Loans & Hire Tab in the Students File, a blue ‘Hire Form’ button becomes visible on the end of the record’s row.
Click to print or email the Hire Form / Rental Agreement for the record.
You can also produce the Rental Agreement from this screen.
The Rental Agreement will display in a new window. To change the template, click the settings button and select a different template.
To print, save as a pdf, or email with the form attached as a pdf, click the Printer or Envelope buttons at the top of the window.
The ‘Hire Form’ button becomes hidden when a hire form is printed or emailed. Instead you will see an 'Agreement Sent' field and the current date will be inserted.
A 'Form Returned' checkbox also becomes visible on the Loans Hire tab in Students. This can be ticked when agreement has been confirmed.
To send a rental agreement to a GROUP of students
Rental agreements can be sent to a found set of students from Common Tasks > Printouts > Loans Hire: Print Rental Agreements.
Or from Home > Student Activity > Loans & Hire.
FIND the group of students you wish to send rental agreements. Click the More button and Rental Agreements.
The rental agreements will open in a preview window. Scroll through the records by clicking the back and forward arrows. Click the printer or envelope buttons to print, save as pdf, or send as emails.
