Clicking any of the Enrolment List buttons will produce a printable list of enrolments, grouped under teacher names (the sort of list you would want to print at the beginning of each year for teachers to see who has re-enrolled). It includes the following information:
Enrolment List 1 displays
- Student Last Name
- First Name
- Form
- Subject
- Lesson Type
- Enrolment Date
- Contact Details (phone numbers and email addresses)
- Notes
Enrolment List 2 includes the following in addition to the above (except for Enrolment Date. I ran out of room!)
- Gender
- House
- School Instrument
Enrolment List 3 displays
Same as Enrolment List 2, with the addition of Student ID.
Enrolment List 4 displays
- Last Name
- First Name
- School (for stand-alone music schools enrolling students from a number of schools in the area)
- Gender
- Boarder
- Year Level
- Subject
- Lesson Type
- School Instrument
- Contact Details
- Parent Names
- Notes
Enrolment List 5 displays
- Full Name
- School (for stand-alone music schools enrolling students from a number of schools in the area)
- Age
- Year Level
- Subject
- Lesson Type
- Lesson Day & Time
- Contact Details
- Special Needs notes
Enrolment List (NECOM) displays
This Enrolment List (customised for New England Conservatorium of Music) produces a list for each teacher displaying the following fields:
- Year Level
- Student Name
- Age
- Subject
- Ensemble (lists up to 3 current ensembles)
- most recent Exam Grade (for this subject)
- Exam Year
- Result
It also includes an empty column with the heading 'Carried Over'. Teachers can write a number representing extra lesssons that were given in the previous term.
When you click any of these buttons, the computer will automatically work through a number of steps:
1. Firstly, it will enter FIND MODE, allowing you to enter your own search criteria. However, you will notice that in the 'Status' field, a find request has already been entered i.e. 'Current'. This is because usually you would want to find only the current enrolments. By including this request in the script it means you don't have to remember to type it in all the time! You can modify the search criteria, however, by typing in your own request before clicking 'Continue'. For example, if you only want to print the students for one teacher, you could type in the teacher's name at this point.
2. Click 'Continue' at the top right of your screen.
3. The computer will then FIND the records specified by your criteria and sort them by Teacher Full Name.
4. It will then take you to a different LAYOUT of this information (the 'Enrolment List' layout).
5. It will then pause for you to have a look at the information.
6. If you're happy with the Preview, click the Print icon at the top of the screen.
7. You can then click 'Continue' at the top right of the screen and it will take you back to the 'Tuition Details' layout, in Browse Mode (back to where you started).