Overview

If you're calculating salaries from attendance, all your teachers' regular scheduled work will appear on their rolls as part of the usual process. If the teacher does additional work, there are options for how to manage it. 

If the teacher is simply giving an additional lesson to an existing student who is already enrolled with them, see Add Additional Lessons.

For other work, if you know about the work in advance, you have the option of creating it in their Staff record as a Pre-Approved Payment.

This guide is for how to add miscellaneous extra work to a teacher's pay claim after the rolls after generated.

Setup

Before any extra work can be claimed, there must be a Pay Rate set up for it. Go to Setup Files > Pay Rates.

This screen shows all the Pay Rates you have set up. It includes the "Tuition" and "Ensembles/Classes" records that were created when you set up your Fee Types, as well as any additional records you have created. 

  • Administrators can use any of the Pay Rates in this list to add additional work to a teacher's pay claim.
  • Teachers can only create pay claims for additional work using a Pay Rate that has the Category "Other".
    • To make options available for teachers to submit additional pay claims themselves, create the relevant Pay Rates with the Category "Other".

For a guide to how teachers can claim, see Additional Paid Work - Teachers.

Create the Salaries Lines

To add additional work to a music teacher's pay claim after generating the rolls, you need to add it directly in the Salaries module.

  • Go to Office Admin > Salaries
  • Go to Between Pay Dates::Add to or edit charge sheet

  • Select the music teacher and Continue

NOTE: You can also get to here from the teacher's Contacts record by selecting the red Salaries button in the top bar. 

  • Select the green + button to create a new record.

Fill in the fields. 

  • Date of Work - defaults to today, edit as needed
  • Campus - optional
  • Descriptions - Each selection you make determines the options available in the next field. 
  • Rate - pre-filled based on Description 2
  • Start / Finish Time - You can either enter a start and finish time, in which case you will see a button that makes Music Monitor calculate the quantity, or you can leave the time fields blank and enter the quantity yourself.
  • Qty - If you enter the quantity directly, make sure it takes account of the units that are showing. If the work is a 30-minute class and the unit is "sessions", then quantity 1 will be half an hour, but if the unit is "hours" then quantity 1 will be a whole hour. 
  • Adjust - "Credit" will pay the teacher. "Debit" is a reduction in the teacher's pay, and is just used for correcting an earlier overpayment. 
  • Amount - calculated based on fields above. 

Once you Save and Close this record, it will be a line in the Salaries file. From within the Salaries module, you will find it in the All Adjustments table.