Overview

When you create a new tuition enrolment, the current entry in the Pay Category is copied across from the staff member's record in the Contacts file. If the teacher is a Sessional teacher, then 'Sessional' will copy across. 'Sessional' records are imported into the Salaries files to calculate payments. Occasionally you may have a staff member who is SALARIED, but they take a couple of lessons over and above their 'load', so they need to be paid for these sessions as if they were a SESSIONAL member of staff. You can change the Pay Category of individual records in the Ensemble Codes file.

As staff members loads change from year to year (and sometimes term to term), you will probably want to RESET ALL Tuition records at the end of the year - back to the default Pay Category as determined by Employment Type in the Contacts file.

Alternatively, you may have a teacher change their employment status, for example a casual staff member who takes up a permanent contract and needs to be marked as Salaried.

Caution

If you have staff members who are correctly set up with a mixture of Salaried and Sessional ensembles, that setup will be lost as all lessons will be reset to the employment type of the relevant staff members. If there are only a few, you can note them down, run the script, and then correct them again afterwards. If there are a lot, you will probably not want to run this script.

Some institutions will hide it in their Common Tasks screen to prevent users from accidentally running.

This step can't be undone. Don't do it until the pays have been finalised for the year. And if you are a multi-campus school, be warned that this script is performed with FULL ACCESS PRIVILEGES, so it will reset ALL records for all campuses. (Perhaps check that everyone is ready before you do it!)

Reset Pay Category for ALL Ensembles

The script is found at Common Tasks > End of year procedures > Reset Pay Category for ALL Tuition records.

Select the script and you will see a confirmation/warning dialogue. If you select OK to that, the process will be performed.