If you're extracting calendar data from Music Monitor, it's probably for one of two reasons: 

  1. You're taking information about upcoming bookings, and you need the Calendar information.  
  2. You're taking information about past bookings, and you need the Attendance information. 

If your need isn't exactly one of these, you can still make use of the options given in this article, but you may need to modify the search criteria to match your need. 

View and Export Calendar Entries 

To pull out calendar data from Music Monitor, this is the most direct method. You may miss it because it's not one of the listed reports - instead you access it directly from the Students file. 

In Students, find the students you want to extract the data for. Then open any one student's record, go to the Calendar tab and select More > Go to related Calendar Entries for FOUND SET. 

You will then need to nominate a Week commencing, to view calendar entries for one particular week. 

NOTE: You must choose a Monday date. 

All calendar entries relating to the students you were viewing when you ran that search will now appear in a table. 

You can save this data as a spreadsheet, which some users import, to display students' music activities in another system. 

Calendar Information for Classroom Teachers 

Many schools wish to export information on students' music lesson commitments to provide to classroom teachers so they know when their students will be out of the classroom. Music Monitor provides reports for this purpose. 

*New in 2025!* A report has been built that displays both Tuition and Ensemble enrolments in one report. 

  • Common Tasks > Timetables > Calendar Entries::View Timetables by Class/Form (include ensembles) 

This script allows you to search calendar entries by a number of different fields. It then displays the results in a printable form, grouped by Class or Form (or Year Level if you don't have Class or Form information). 

Older Versions 

If you don't yet have this new script, you can instead produce two separate reports for Tuition and Ensemble bookings. 

  • Common Tasks > Timetables > Calendar Entries::View Timetables by Class/Form 
  • Common Tasks > Printouts > Ensembles::Ensemble Class Lists 

Note that Ensemble Class Lists just displays the ensemble's listed time in the Schedule. If the time changes week to week, this time change is not reflected in the report. The reports that take Calendar Entries do display the correct time for each different week. 

Attendance Reports

A variety of Attendance reports is available from Common Tasks > Roll-marking TUITION.

The main ones are these: 

  • Track Attendance - This lists Tuition Enrolments and gives the attendance data for each one. 
  • Attendance Report - This shows attendance data grouped by Teacher and Attendance Code. 
  • Attendance Report DETAIL - This separates the above into the data for individual students, still grouped by teacher. 
  • Student Lesson Count Summary - This shows the number of lessons delivered against the number of lessons billed. It lists each student but groups by Teacher. An optional breakdown separates the results by Attendance Code. 

These reports are also available from the Attendance Records file under the Reports button.