At the schools I worked at, our ensembles used to roll over from year to year. I would print rolls at the start of the year using the previous year's names and then the conductors would make notes on them, give them back to me, and I would fix and reprint for the following week. If you operate a similar way, then all you need to do at the end of the year is archive ALL YEAR 12 students.
However, some schools like to start afresh each year - and that's OK, too! If you wish to archive ALL your ensemble students at the end of each year, click this button, and you will be taken to a screen where you will be able to archive all the current records in a couple of steps.
If you only wish to archive ALL YEAR 12 students, click the SHOW ONLY YEAR 12s button on the next screen, THEN archive them.
Note: There is also a SHOW ONLY YEAR 6s button for primary schools!