Calendar Exclusions highlight conflicting calendar entries so you can flag them for review.
The ‘Calendar Exclusions’ button opens a view of the current calendar exclusions. New calendar exclusions can be added using the green plus button.
On the next screen, enter a date, start and finish time, or 'All day'. Enter a brief description and select the students impacted. You can select ALL students, Year Levels, Form Home Groups, or individual students.
You can Repeat the entry weekly or fortnightly on selected days. (To repeat daily, select 'Weekly' and tick every day.)
After saving and closing the new calendar exclusion, additional information can be entered on the List view. A file can be uploaded and attached to the excursion. A URL link can also be added. Teachers can click the URL or the attachment to view more information about the exclusion.
To view the exclusions, navigate to the day of an exclusion. The exclusion will be visible by a yellow hazard symbol next to the calendar entry affected by the exclusion. This will be visible from the calendar tabs in room management, students and contacts, as well as the timetables and rolls.
The yellow hazard symbol that shows if a calendar entry is clashing with a calendar exclusion can be dismissed. Teachers (or administrator) can click the entry to open and then click the 'Dismiss' button.
If you need to add a new calendar exclusion (or edit an existing one) after teachers have already started work on their timetables, you may need to check whether any teachers have already ‘dismissed’ the exclusions for that date. On the calendar exclusions screen, click the More... button and Show dismissed calendar entries. This will find and display any entries that have ‘Yes’ in the ‘Dismiss’ field for that particular date. You can clear this field by removing ‘Yes’ in one of the records and then replacing field contents. This ensures the asterisk will once again display for the teachers to see on their timetables.
Adding exclusions from the Students file
Calendar exclusions can be added for individual students from the Calendar tab in the Students file.
Click the green Calendar Exclusions button to view existing calendar exclusions for this student and click the green + button to add a new exclusion.
(For example, you may wish to enter an extended absence due to a family holiday.)
The new calendar exclusion window will open for you to enter details. The 'Selected Students' button and the student's name will pre-fill.
To edit or delete calendar exclusions for this student, click the 'list' button to the left of the + button. This opens the Calendar Exclusions window and displays all the calendar exclusions for the selected student.
Adding calendar exclusions for selected groups of students
You can now add calendar exclusions for any group of students that you can find in the Students file. For example, you may wish to add an exclusion for all the senior ensemble students attending a day of rehearsals.
Do a find in the Students file for the group of students.
Click the blue More... button and Send FOUND SET to...
Select Calendar Exclusions as your target and enter the details on the next screen.
The calendar exclusion will be added for the selected group of students.