Navigate to Instrument Hire Fees
The Fees File hosts the Instrument Hire Fee records.
- Selecting Setup Files > Fees > Instrument Hire
Add an Instrument Hire Fee or Bond Record
A new instrument hire fee or bond record can be added using New Record (the green + icon).
- Fee Category will be pre-set and cannot be changed.
- Hire Description is the name you will see in drop-down menus when hiring out an instrument.
- Amount is the cost that will be charged each time you bill for Loans & Hire.
- Note is where you generally record what period of time the Hire Fee relates to.
- All fees should be assigned an Account Category. See Manage Account Codes.
All records from this list will appear in the drop-down list of options you see when selecting a Hire Description or Bond Description, so you should list both hire fees and bond charges (if you use them) in this list.
You should list loan or hire arrangements here even if the cost is zero. It is possible to create a Loans & Hire record with no Hire Description, but if you want to record information that distinguishes between different no-cost arrangements, here is where you need to create them.
Edit an Instrument Hire Fee or Bond Record
An instrument hire fee or bond record can be freely edited, however changes made apply only to future loans and hire. To apply the changes to all current and pending loans and hire, select Relookup.
Be aware that the Relookup will reset all current and pending loans and hire to default settings.
Delete an Instrument Hire Fee or Bond Record
Instrument hire fee or bond fee records can be freely deleted. If any current or pending loans and hire are assigned the deleted instrument hire fee or bond, they will maintain the properties of that fee or bond until they are switched to an existing fee or bond.