Each user who logs into Music Monitor needs a login account. This includes admin staff and teaching staff, if they will be marking rolls directly in Music Monitor.

Access

A login account consists of, predictably, a username and a password. Admin staff can edit the usernames of teaching staff. You can also reset their password, but you cannot see their current password.

Users must be assigned a Privilege Set. That determines what parts of the system they have access to view or edit.

You will notice that staff also have a Staff ID. That is what tells Music Monitor which student records and which roll records to give the staff member access to. When you're setting up a login account for a staff member, you must choose their Staff ID to connect to their login account.

Note that one Staff ID can be linked to more than one login account. The use case for this is to link the Staff ID for one of your teaching staff to the login account of an admin staff member. Then, when the admin staff member selects Go to Teacher View from the Home screen, the records they have access to in that view will be the same as the teaching staff member they have been linked to. (In Admin View, they will have access to all records.)

Recommended Security Measures

  • Create separate accounts for each person who needs access
    • User limits only restrict the number of people logging in simultaneously, not the total number of separate accounts. 
  • In Settings > General Settings > Security, select the option to force users to use more secure passwords.

  • It can be even more secure to choose the option to use External Authentication (see below).

Manage Accounts

Manage login accounts from Settings (the gear icon) > Manage Login Accounts.

To create a new account, select New Record (the green plus icon). New accounts must be given a 'privilege set'. Details for each privilege set can be viewed inside the creation process or by clicking the question mark button at the top of the Privilege Set column.

For added security, Music Monitor can use external authentication. For more information see External Authentication Setup. If using external authentication, set the external authentication option on.

If not using external authentication, a temporary password will be set for each new account. The new user will be forced to reset the password the first time they log in.

Existing accounts can be deleted or have their password reset (if not using external authentication). New passwords are temporary; the user will be to reset the password when they next log in.

SMTP settings for individual users are also available from this page.