At the end of the year, after pays and adjustments have been completed in full, it is recommended that you archive the attendance records for that year. Archiving attendance records improves Music Monitor performance in the Attendance File and related layouts. Archived attendance records are stored in a separate file, so performance considerations must be balanced against the need for easy access for reporting purposes.
To archive all attendance records, go to Common Tasks > Archive Attendance records. Alternatively, select Archive Attendance records from the Scripts menu in the Attendance File.
This script will archive ALL attendance records.
If you would like to archive some, but not all, attendance records, you will need to use the alternative method.
First, open the Attendance File, then run a find for the records you would like to archive. When your list includes only the records you want to archive, go to Scripts > Archive FOUND SET of Attendance records.
In this way any sub-set of attendance records can be archived.
To view archived attendance records, select Go to Attendance Archives from the Scripts menu in the Attendance File.